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Casual Employment Procedure

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Section 1 - Purpose

(1) To detail the steps and responsibilities associated with the recruitment, selection and appointment of casual staff.

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Section 2 - Policy

(2) Refer to the Casual Employment Policy.

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Section 3 - Procedures

(3) This Procedure (Casual Employment Procedure) requires actions by the following:

  1. Applicant;
  2. Executive Dean/Head of Office; and
  3. Supervisor.



(4) Determine the job requirements for the casual employment position.

(5) Obtain funding approval for the casual position.


(6) Advertise the position internally and/or externally using the Macquarie University recruitment system. Advertise using other media as appropriate.


(7) Conduct a reference check if required. For guidance, refer to the Reference Check templates on the Human Resources Forms website.

(8) Select the most suitable applicant. Where appropriate, conduct interviews.


(9) Offer position to the most suitable applicant.


(10) Accept or decline casual employment offer.


(11) If offer accepted, advise unsuccessful applicants.

(12) If offer declined, select the next best applicant and continue with the appointment process above.



(13) On commencing duties, complete and sign the relevant appointment form (see Human Resources Forms website) and a Tax File Number Declaration:

  1. Casual Academic Staff Appointment Form; or
  2. Casual Professional Staff Appointment Form.


(14) Forward the above forms to Human Resources, after authorisation by the Faculty / Office.

Conflict of Interest

(15) Declare any family and / or close personal relationship, which may cause a potential conflict of interest, to the Executive Dean / Head of Office, prior to the selection process.

Executive Dean / Head of Office

(16) Make amendments to the selection process and/or impose acceptable supervisory arrangements to negate any conflict of interest, if the staff member is:

  1. involved in the selection decision; or
  2. in a supervisory relationship to the casual employee.
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Section 4 - Guidelines

(17) Nil.

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Section 5 - Definitions

(18) Nil.