(1) The purpose of this Procedure is to support the implementation of the Graduate Research Continuation Policy. (2) This Procedure should be read in conjunction with the Graduate Research Continuation Policy and Schedules. (3) This Procedure specifies the process and requirements for monitoring student progress and continuation of candidature for the following degrees: (4) This Procedure applies to all: (5) Refer to the Graduate Research Continuation Policy. (6) There is a Graduate Research Continuation Procedure Flowchart available for this Procedure. (7) Graduate research students are required to complete mandatory milestones and progress reviews, as per University and Faculty requirements. (8) Additional reviews may be requested by a supervisory team with the Department/School Director of Research Training and/or MRes Director/Advisor if a student needs support and is not making satisfactory progress. (9) Indicators of progress at a satisfactory level may include, but are not restricted to, the following: (10) Indicators of progress at a marginal level may include, but are not restricted to, the following: (11) Indicators of progress at an unsatisfactory level may include, but are not restricted to, the following: (12) Failure to complete the candidature milestones as outlined in Schedule 1 - Graduate Research Candidature Milestones may lead to cessation of enrolment as outlined in the Higher Degree Research Variations to Candidature Policy. (13) Confirmation of Candidature (CoC) is assessed by the supervisory team and Director of Research Training and/or MRes Director/Advisor where one of two outcomes will occur, each clearly communicated to the student in writing: (14) The Annual Progress Review (APR) or supervisory team recommended review or other Departmental/School progress reporting requirement is assessed by the Director of Research Training and/or MRes Director/Advisor where one of three outcomes will occur, each clearly communicated to the student in writing: (15) Students with marginal outcomes to a Departmental Review will be required to complete an action plan in consultation with the supervisory team and provided with a set period of time to demonstrate progress. This will be measured by completing an interim progress report. The period of time provided will vary according to the graduate research degree: (16) Students required to complete an interim progress report will be provided with relevant academic and research support from the University as needed. In consultation with the student, the interim progress report will be reviewed by the supervisory team. A recommendation of progress by the supervisory team is provided to the Director of Research Training and/or MRes Director/Advisor, who determines if progress is at a satisfactory level with respect to the agreed upon action plan. One of two outcomes will occur, each clearly communicated to the student in writing: (17) Students with progress at an unsatisfactory level as determined by a Departmental Review of Progress, Interim Progress Review, or an outcome of non-confirmation of candidature from their CoC will be required to complete an action plan in consultation with the supervisory team and will be provided with a set period of time to improve their progress prior to undergoing a Panel Review of Progress. The period of time provided will vary according to the graduate research degree: (18) In collaboration with the student, an independent Experienced Advisor, Director of Research Training and/or MRes Director/Advisor, and the supervisory team will set objectives and review the action plan progress over the designated time period. (19) At the end of the designated time period, the student will complete a Panel Review Progress Report on their progress against the set objectives outlined in the action plan. The report will be reviewed by the supervisory team, and a recommendation of progress is provided to the Review Panel. (20) A Review Panel consisting of the independent Experienced Advisor, Director of Research Training and/or MRes Director/Advisor, at least one academic external to the department/school, and the Associate Dean, Research Training and Performance (AD, RTP) will review the Panel Review Progress Report and overall dynamics of the supervision provided, in accordance with the agreed action plan. The Review Panel will determine if progress is satisfactory. One of two outcomes will occur, each clearly communicated to the student in writing: (21) The University will report any international students who transfer degrees or withdraw under Section 19 of the Education Services for Overseas Students Act 2000 and will notify them of any potential impacts under the National Code of Practice for Providers of Education and Training to Overseas Students 2018. Students are responsible for following the advice and required actions in their notification. (22) Students recommended for Formal Review are provided with twenty (20) working days (or part-time equivalent) to provide a written response letter to the Faculty Executive Dean to accompany the Formal Review. (23) All documentation and evidence provided to the Review Panel, together with the Review Panel recommendation letter, and the response letter from the student, are reviewed by the Faculty Executive Dean. One of two outcomes will occur: (24) In the case of decision for Termination of Candidature, the Deputy Vice-Chancellor (Research) is to advise the student of termination including the reason(s) for such a decision. The Graduate Research Academy will inform the Research Degree Subcommittee/Graduate Research Management Committee that termination has taken place and the effective date. (25) The University will report any international students who are terminated under Section 19 of the Education Services for Overseas Students Act 2000 and will notify them of any potential impacts under the National Code of Practice for Providers of Education and Training to Overseas Students 2018. Students are responsible for following the advice and required actions in their notification. (26) A student may withdraw from candidature at any time during the review process. The University will report any international students who withdraw under Section 19 of the Education Services for Overseas Students Act 2000 and will notify them of any potential impacts under the National Code of Practice for Providers of Education and Training to Overseas Students 2018. Students are responsible for following the advice and required actions in their notification. (27) Where a student does not submit a milestone report as detailed in Schedule 1 - Graduate Research Candidature Milestones, or where they fail to engage in a review process, cessation of enrolment may occur in accordance with clause 45(b) of the Higher Degree Research Variations to Candidature Policy. (28) All students will receive advice/notification regarding continuation of their graduate research degree. (29) In the case of a degree transfer or termination of candidature, students will also be advised of: (30) Graduate research students can raise any concerns in relation to their review process with the Head of Department (or nominee). (31) Students may appeal decisions relating to the termination of their PhD, MPhil or MRes candidature in accordance with the Academic Appeals Policy. Appeals on this basis are limited to procedural grounds only. Students have twenty (20) working days to submit an appeal following notification of the decision. (32) Nil. (33) Nil.Graduate Research Continuation Procedure
Section 1 - Purpose
Scope
Top of PageSection 2 - Policy
Section 3 - Procedures
Part A - Review Requirements
Progress Indicators
Non-completion of Milestones
Part B - Review Process
Confirmation of Candidature Process
Departmental Review of Progress
Interim Progress Review
Panel Review of Progress
Formal Review
Withdrawal
Non-completion/Non-engagement of Progress Reports
Part C - Communication of Review Outcome
Part D - Graduate Research Student Grievances
Part E - Appeals
Section 4 - Guidelines
Section 5 - Definitions
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