Bulletin Board - Document Comments

Bulletin Board - Review and Comment

Step 1 of 3: Comment on Document

There are 3 steps in the submission process. You must complete all three steps in one session, otherwise your comments will be lost.

1. Use this Protected Document icon to open a comment box.

2. Type your feedback and then click the"Save Comment" button in the lower-right of the comment box.

3. Do not open more than one comment box at the same time.

4. When you have finished making comments, go to step 2 by clicking on the “Save and Continue” button at the very bottom of this page.

Important Information

During the comment process you are connected to a database. Like internet banking, the session that connects you to the database may time-out due to inactivity or if you close your browser or go to a different tab/window and try to come back.

To ensure that your comments are received:

  1. DO NOT jump between web pages/applications while logging comments.

  2. DO NOT log comments for more than one document at a time.

  3. DO NOT leave your submission unfinished. If you need to take a break, submit your current set of comments now and return later to make a further submission. You will receive a copy of your comments so that you can see what you have already said.

  4. DO NOT exit from the interface until you have completed all three steps of the submission process.  Simply saving a comment in the comment box does not mean it is submitted and if you exit the system, you will not be able to retrieve it later.

When you finalise your submission in step 3 your comments will be emailed to the Document Author with a copy to you, and to policy@mq.edu.au for record keeping purposes.

Academic Progression Procedure

Section 1 - Purpose

(1) This Procedure specifies the procedures and responsibilities relating to the progression of students in an approved course of study, leading to qualification for a coursework award.

(2) In addition to the Academic Progression Policy and this Procedure, all coursework students are subject to the provisions of the General Coursework Rules. Students enrolled in practical, clinical or professional courses listed on Schedule 2: Practical, Clinical and Professional Courses and Schedule 3: Practical, Clinical and Professional Courses with Fitness to Practice Requirements of the Academic Progression Policy are also subject to the provisions of the Fitness to Practice Procedure. These provisions will be applied in addition to a student’s Academic Standing. 

Scope

(3) This Procedure applies to:

  1. all domestic and international undergraduate and postgraduate coursework award students enrolled in Standard Teaching Periods;
  2. Bachelor of Philosophy students; and
  3. Masters of Research (first year) students.

(4) This Procedure does not apply to:

  1. Higher Degree Research Candidates, refer to the Higher Degree Research Rules;
  2. micro-credentials, refer to the Micro-credentials Policy;
  3. Macquarie University College students, refer to the Macquarie University College Academic Progression Policy;
  4. Open Universities Australia (OUA) students;
  5. students enrolled in non-standard teaching periods;
  6. non-award students, as students are enrolled in individual units and not a course; or
  7. cross-institutional students, as their academic progression is monitored by their home University.
Top of Page

Section 2 - Policy

(5) Refer to the Academic Progression Policy.

Top of Page

Section 3 - Procedures

Responsibilities and Required Actions

(6) There is an Academic Progression Procedure Flowchart available for this Procedure.

Responsibilities of Students

(7) Students who fail early or major assessments, or who feel they are not coping with study should seek assistance as soon as possible from academic staff and the support services provided by the University.

(8) Students will receive notifications from the University about their Academic Standing status. This notification may include actions for the student to take, to improve their Academic Standing status. Students must follow these actions. 

Academic Standing Support Process

(9) Student Shared Services monitors students identified as having an unsatisfactory Academic Standing status. Student Shared Services also provides activities for identified students to improve their academic performance. Monitoring and activities will be informed by Faculty recommendations. Agreed intervention / action plans will be stored against a student’s record and updated following each engagement.

(10) Student progression data will be available for Student Shared Services, Faculties, and others on a periodic basis to monitor Academic Standing to assist with student engagement with learning and teaching activities.

(11) The table below shows the support / requirements for students at different levels of Academic Standing.

Status 

Meaning 

Support / Requirements 

Satisfactory 

The student is making good progress, passes 50% or more of attempted units in the Standard Teaching Period under consideration.
The student will be contacted via email through Student Shared Services to advise them of their satisfactory Academic Standing.
Through regular communication from the University, the Faculties or Unit Conveners, students are encouraged to participate in extracurricular activities such as employability, mentoring and volunteering activities.

Academic Caution 

The University is concerned about a student’s progress, as the student fails 50% or more of the attempted units in the Standard Teaching Period under consideration.
The student will be contacted via email by the Registrar to advise them of:
  1. The change to their Academic Standing to Academic Caution and the requirement to return to a satisfactory Academic Standing.
  2. Students will be asked to engage with the academic progression self-reflection tool, students will be able to identify the appropriate support offered by Student Shared Services and/or Faculties to assist with their concerns.

Monitored Enrolment 

The student has been on academic caution and is not making satisfactory progress and is in danger of being placed on Academic Pause as the student fails 50% or more of the attempted units in the Standard Teaching Period under consideration.
The student will be contacted via email by the Registrar to advise them of their Academic Standing as ‘Monitored Enrolment’
The student will be provided an opportunity to engage in an online learning module or an on-campus workshop which will cover one or more of the following concerns:
Time Management
Wellbeing
Academic Learning Support
The student will be unable to enrol until participation in at least one online learning module and/or an on-campus session has occurred.

Academic Pause

The student has been on monitored enrolment and continues to make unsatisfactory academic progress and is required to take a break from studies (two (2) consecutive Standard Teaching Periods), as the student fails 50% or more of the attempted units in the Standard Teaching Period under consideration.
The student will be contacted via email by the Registrar to advise them of:
  1. the University’s intention to suspend enrolment;
  2. the requirement to take a break from their studies for two (2) Standard Teaching Periods;
  3. the right to return to be admitted to the current version of the same course (subject to availability), following the Academic Pause; and
  4. the right to an appeal of this decision within twenty (20) working days.
The office of the Dean of Students will brief each Faculty at the end of the semester on the students who are on Academic Pause.
For students returning from an Academic Pause, the relevant Faculty will develop a ’return to studies’ schedule with the student and send it to the student the week after the census date of their second session on Academic Pause.
A student returning following a period of Academic Pause can return to studies in either Session 1 or Session 2.

Probation 

Upon return from Academic Pause, a student is on Probation for at least one Standard Teaching Period.
The Registrar will contact students on Probation to confirm their status as being on Probation and the need to adhere to the return to study plan as developed by the relevant Faculty and sent to the student the week after the census date of their second session on Academic Pause.
The student will be unable to enrol until consultation has occurred and a student success plan has been implemented.
The Faculty will inform Course Directors regarding students returning to studies after an Academic Pause to provide support to the student when they return.

Exclusion 

A student who is on Probation and fails 50% or more of the attempted units in the Standard Teaching Period under consideration.
The student’s progress and engagement with support services and Faculty has been minimal and as such it is expected that they are unlikely to complete their course and are required to seek re-admission to the University at the end of the Exclusion period.  
The student will be informed by the Registrar that they are excluded from the University for a period of two (2) years and must apply for admission if they wish to complete their studies.
The office of the Dean of Students will contact students on Exclusion to discuss their student success plan during the time they are on Exclusion. This contact will occur at the time of Exclusion and approximately six (6) months before the end of the Exclusion period.
If the student wishes to return to the University following a period of Exclusion, the student must lodge an application for admission with the appropriate Admissions Office by the deadline advertised, and in the manner prescribed. 
A student may not apply to study another course at the University during the period of Exclusion.

 At Risk Monitoring

(12) Before students have attempted the eight (8) units on which their Academic Standing is calculated, ongoing ‘at risk’ monitoring commences at the start of each semester and carries through until end of semester exams, as outlined below.

The scaffolded at-risk monitoring will consist of at least these elements:

Timing
Data generation
Communication to students
Staff responsible
Early Identification (Week 1-2)
iLearn engagement metrics and enrolment information from BIR will be used to determine who is enrolled in each unit and provide lists to the appropriate Faculty Contacts.
A personalised email with information regarding a self-assessment tool and options for engaging with support to be sent from the Office of Dean of Students.
Faculty Head of Educational Services will provide the information to the appropriate Unit Convenors.
The Office of Dean of Students to email students and provide information to Faculty Head of Educational Services.
Pre-census identification
(Week 3-4)
Students who have had little/no iLearn activity/engagement or;
Students who have not submitted assessments or failed to attend/participate in class or;
Students who have submitted work/ completed assessment tasks but have failed.
The Head of Educational Services and/or Unit Convenor, will send a personalised email with information regarding pre-census activities to change enrolment. Appropriate recommendations will include:
withdrawing from units,
engaging with Academic Literacy workshops/skill-shops,
meeting with the Student Shared Services centre and the Faculty for Academic/Course advising
The Faculty Head of Educational Services will provide the information to the appropriate Unit Convenors.
The Office of Dean of Students to provide standard templates for engagement with students.
Mid-Session Assessment
Students who have had little/no iLearn activity/engagement or;
Students who have not submitted assessments or failed to attend/participate in class or;
Students who have submitted work/ completed assessment tasks but have failed or;
Students who have frequently applied for special consideration or sought extensions for assessment tasks.
From the Office of the Dean of Students, a personalised email with information regarding options available to boost academic performance in the session will be sent. Appropriate recommendations include:
engaging with Academic Literacy workshops/skill-shops,
meeting with the Student Shared Services centre and the Faculty for Academic/Course advising
referral to the academic progression self-assessment tool to provide access to support and resources required for the student’s individual concerns.
The Office of Dean of Students to provide standard templates for engagement with students.
Last week of Session
Students who have had little/no iLearn activity/engagement or;
Students who have not submitted assessments or failed to attend/participate in class or;
Students who have submitted work/ completed assessment tasks but have failed or;
Students who have frequently applied for special consideration or sought extensions for assessment tasks.
From the Office of the Dean of Students, a personalised email with information regarding options available to boost academic performance in the session will be sent. Appropriate recommendations include:
engaging with Academic Literacy workshops/skill-shops,
meeting with the Student Shared Services centre and the Faculty for Academic/Course advising
referral to the academic progression self-assessment tool to provide access to support and resources required for the student’s individual concerns
communicating relevant policy and procedures for examinations, special consideration and assessment to inform students of the requirements for sitting final assessments/exams.
The Office of Dean of Students to provide standard templates for engagement with students.
End of Session
Academic Standing data as per the results release shared with Student Shared Services and Faculties.
Sessional reviews of students who have frequently applied for special consideration or have withdrawn from units.
Academic Standing notifications sent to students from the Registrar.
Assessment and review of students with appropriate referrals provided to support services at the University to assist students with accessibility and wellbeing requirements.
DVC(A) and the Office of Dean of Students.

Show Cause

(13) The University recognises there can be extenuating circumstances for unsatisfactory academic performance, and students who are sanctioned for Exclusion or Academic Pause are able to apply to show cause prior to the change of their Academic Standing and must do so before the last date to enrol of the next session as outlined below.

(14) To show cause against Academic Pause or Exclusion from the course, a student must submit a personal statement to the Dean of Students.

The statement must:

  1. Be addressed to the Dean of Students;
  2. be clearly typed;
  3. explain:
    1. plans to improve the situation; and
    2. what the student has done about it;
    3. what went wrong and how it affected the student and their studies;
  4. be submitted to ask@mq.edu.au for consideration with the title Show Cause.

(15) When Student Administration receives a show cause submission, an acknowledgment email is sent to the student’s email address.

(16) The show cause application will be referred to the student’s Faculty for assessment by the Deputy Dean, Education and Employability (or nominee), which may take up to four (4) to six (6) weeks.

(17) If the show cause application is successful, the student will be able to continue with their studies and will be placed on Monitored Enrolment or Probation.

(18) If the show cause application is unsuccessful, the Academic Pause or Exclusion will take effect.

(19) Students who receive an unsuccessful show cause decision may appeal the decision in accordance with the Academic Appeals Policy.

Top of Page

Section 4 - Guidelines

(20) Nil.

Top of Page

Section 5 - Definitions

(21) Commonly defined terms are located in the University Glossary. Definitions specific to this Procedure are contained in the Academic Progression Policy.